How to set up live translation for your event

Before the event

Confirm spoken and audience languages separately, including text and audio availability. Give Baian the audience size and simultaneous sessions before booking. Arrange reliable internet for the laptop and attendees, and ask the venue for a clean mixer feed. Tell attendees to bring headphones.

Agree what your booking covers

Confirm session times and the requirements above in your proposal, plus the operator, rehearsal and support. Your AV team supplies the laptop, audio connection and venue internet unless agreed otherwise. Try the listener experience in a phone demo.

1. Open Baian Live

Sign in or create an account on the Baian platform, open Live and check the required languages are available. Plug the laptop into power.

2. Connect the stage audio

Use the mixer’s supported USB audio connection, or a suitable output through a USB audio interface (sound card). Your AV operator should match the output, cable and interface.

Allow browser microphone access and select that device in Baian. Test with the stage microphone. Use the direct feed instead of the laptop microphone, and keep translated playback out of the input so Baian does not translate itself.

3. Choose languages and start

Select spoken and translation languages. For a bilingual talk, enable “Multiple spoken languages” and wait for settings to save before starting. Speakers can switch between supported languages while listeners keep their chosen translation language.

4. Share the QR code

Open “Share with listeners” in Live. Copy the listener link from the Link tab or download the code from the QR tab for slides, screens or signs. Attendees join in their phone browser and choose a language; speech is available for supported audio languages.

5. Test from an attendee’s seat

Use the actual stage feed and speakers’ material, including names, numbers, specialist terms, speaker changes and language switches. Have someone who understands each target language check text and headphone audio. Include any planned remote or video audio.

Test QR joining from the audience area on venue Wi-Fi and mobile data. Assign an operator to monitor the programme and recheck the selected input and network if the feed stops.